Privacy Policy

Company number: 17306204

This Privacy Policy explains how Lawport UK Legal Ltd, trading as Lawport UK, collects, uses, stores and shares personal data in connection with its website, enquiries, client relationships, commercial legal consultancy services and business operations.

It should be read together with our Terms of Business, Cookie Policy and any proposal, statement of work, engagement note, subscription confirmation or email confirmation that applies to a specific matter.

1. Who we are and how to contact us

Lawport UK Legal Ltd is a private limited company registered in England and Wales with company number 17306204. It trades as Lawport UK.

For the purposes of data protection law, Lawport UK will usually act as a controller of personal data that it collects and uses for its own business purposes, including enquiries, client onboarding, service delivery, billing, relationship management, website operation and compliance.

2. Personal data we may collect

The personal data Lawport UK collects depends on how you interact with us. It may include:

• identity and contact details, such as names, job titles, business addresses, email addresses, phone numbers and company details;
• client, supplier, counterparty and stakeholder information contained in contracts, correspondence, policies, dispute documents, debt-related materials, website terms or business records;
• matter information, including instructions, commercial context, negotiation positions, risk issues, deadlines, documents, comments, drafts and file notes;
• billing and payment information, including invoice records, payment status, transaction references and finance contact details;
• identity, business, sanctions, anti-money laundering, source-of-funds, fraud-prevention or risk-check information;
• communications data, including emails, meeting notes, call notes, messages, attachments and records of instructions;
• website and technical data, including IP address, device information, browser information, pages visited, enquiry form data, analytics data and cookie preferences;
• marketing preference data, including whether you have opted in or opted out of communications.

Lawport UK does not usually need special category data. Clients should not send highly sensitive personal data unless it is necessary and they have a lawful basis to share it.

3. How we collect personal data

Lawport UK may collect personal data directly from you, from your business, from your representatives, from counterparties, from publicly available sources, from company registers, from third-party advisers, from service providers and from website forms.

4. Why we use personal data and our lawful bases

Lawport UK uses personal data only where it has a lawful basis. Key purposes include:

• Responding to enquiries, preparing proposals and engagement documents - legitimate interests; steps before entering a contract
• Providing commercial legal consultancy services - contract; legitimate interests; legal obligation
• Billing, payment management, accounting and tax - contract; legal obligation; legitimate interests
• Conflicts, identity, AML, sanctions and risk checks - legal obligation; legitimate interests
• Managing complaints, disputes and professional indemnity matters - legitimate interests; legal obligation
• Marketing communications - consent where required; legitimate interests for B2B communications subject to opt-out rights
• Operating the website and analytics - legitimate interests; consent where required for non-essential cookies

5. Legal consultancy context and non-SRA regulated status

Lawport UK is not an SRA-regulated law firm. Personal data shared with Lawport UK is handled within a commercial legal consultancy relationship. Communications with Lawport UK may not attract legal professional privilege in the same way as communications with a solicitor or barrister.

6. Professional indemnity insurance, disputes and claims

Lawport UK maintains professional indemnity insurance appropriate to its model. Where relevant to a notified dispute, claim or complaint, Lawport UK may process and share personal data with its insurers, brokers, legal advisers or claims handlers.

7. Technology, AI-assisted tools and digital communications

Lawport UK may use technology, templates, automation and AI-assisted tools to improve efficiency. Lawport UK will not intentionally use confidential client information in public AI tools in a way that makes it publicly available or trains a public model.

Lawport UK takes reasonable safeguards but cannot guarantee all third-party systems or electronic communications will be free from risk.

8. Who we may share personal data with

Lawport UK may share personal data where necessary and lawful with:

• the client, client personnel and authorised representatives;
• solicitors, barristers, accountants, tax advisers and other professional advisers;
• insurers, brokers, claims handlers and legal advisers;
• IT, cloud, hosting, email, document management, payment, accounting and business support providers;
• courts, tribunals, regulators, law enforcement and public authorities where required;
• debt recovery or dispute resolution providers where invoices remain unpaid;
• purchasers or advisers in connection with a business sale or restructuring.

Lawport UK does not sell personal data.

9. International transfers

Some service providers may process personal data outside the United Kingdom. Lawport UK will take reasonable steps to ensure appropriate safeguards are in place, such as adequacy regulations, standard contractual clauses or international data transfer agreements.

10. How long we keep personal data

11. Security

Lawport UK uses reasonable technical and organisational measures to protect personal data, including access controls, secure cloud systems, device security and data minimisation. No system is completely secure.

12. Your data protection rights

Depending on circumstances, individuals may have rights to:

• access their personal data;
• correct inaccurate or incomplete data;
• request erasure;
• restrict processing;
• object to processing, including direct marketing;
• request data portability where applicable;
• withdraw consent where processing is consent-based;
• complain to the Information Commissioner's Office.

13. Marketing communications

Lawport UK may send business updates and marketing communications where lawful. You can unsubscribe at any time by using the unsubscribe link or contacting legal@lawportuk.com.

14. Cookies and website technologies

Lawport UK may use cookies and similar technologies on its website. Essential cookies may be used to operate the website. Non-essential analytics or marketing cookies should only be used where the required consent or lawful basis is in place. See the Cookie Policy for more information.

15. Complaints

If you have a concern about how Lawport UK handles personal data, please contact legal@lawportuk.com first. You also have the right to complain to the Information Commissioner's Office at www.ico.org.uk.

16. Changes to this Privacy Policy

Lawport UK may update this Privacy Policy from time to time. The latest version will be published on the Lawport UK website.

17. Contact details

© 2026 Lawport UK Legal Ltd